Job Details

Graduate Program Advisor and Recruiter
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Position Number: 5816315
Location: Seattle, WA
Position Type: Student Affairs and Services

Graduate Program Advisor and Recruiter

Seattle University

Graduate Program Advisor and Recruiter

FLSA Status: Nonexempt

Months Per Year: 12

Employment Status: Full-Time

Work Model: Hybrid Eligible*

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making positive impact.

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation: Sets clear objectives, purses excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

This position provides advising and student services to incoming and current graduate students in the: SEM MBA and other specialty master's degrees in the Albers School. The Graduate Program Advisor and Recruiter reports to the Assistant Dean of Graduate Programs. Position requires some flexibility for evening and occasional Saturdays as needed for advising and or recruiting events.

Advising (50%)

Provide one-on-one advising for new and current SEM MBA and other Albers graduate degree program students on academic planning, university and program policies, and student progress and achievement of graduation requirements. Prepares student materials and conducts individual new student onboarding appointments as needed.
Evaluate transcripts of admitted students for eligibility of waivers.
Provide information to students about the registration process, creates recommended schedules, and sends a quarterly pre-registration email with information about upcoming course offerings to help students prepare for registration.
Manage quarterly probation letter process for SEM MBA and other Albers graduate degree program students of concern. Counsels students experiencing academic or personal hardships and makes referrals to appropriate campus resources and students support services when necessary. Communicates with students via email, phone, virtual meetings and in person.

Student Services (10%)

Work closely with various offices at SU including the International Student Center (ISC), English Language Learning Center (ELLC), Registrar's office, and Student-Athletic Support Services offices to assist students in terms of registration, immigration / visa issues, eligibility, and graduation.
Work with other Albers staff, helps plan the Albers New Student Orientation (fall, winter and spring).
Maintain student records.
Represent graduate programs office and assists with school and university wide events such as Grad Open House, Graduate Welcome, and commencement events.
Update printed materials such as yearly schedules and graduate resources and makes sure they are updated on the web.

Projects (10%)

Support Assistant Dean with yearly schedule creation and quarterly schedule reviews.
Collaborate with SEM Program Director regarding yearly schedules and gives operational recommendations for curriculum and or SEM MBA program changes.
Assist with gathering data, tracking information, and producing reports for the grad program office and SEM Program Director.
Represent Albers grad programs on various school and university committees. In collaboration with the Grad Programs team, works on other projects as assigned to improve student services and innovate internal processes.
Provide support and assistance as needed in the department.
Support program directors and Senior Graduate Recruitment Specialist in recruiting Albers graduate students annually.

Recruitment Strategy (10%)

Work with program directors and Senior Graduate Recruitment Specialist to maintain and regularly adjust Albers Graduate programs recruitment strategies.
Utilize Slate reporting and data visualization tools to identify inquiry segment audiences and determine relevant engagement strategies to move all Albers Graduate program inquiries to completed application stage.
Utilize CRM, website CMS, and other available technology to increase Albers Grad program recruiting efficiency and communication.

Recruitment Meetings and Events (10%)

Work with the Albers Senior Graduate Recruitment Specialist to cultivate prospective Albers Graduate program student relationships via phone, email and in-person meetings.
Advise Albers program prospective students on admissions and program requirements.
Assist with all Albers Graduate Program recruiting information sessions.

Admissions Management (10%)

Assist with process to complete all Albers Graduate applications.
Coordinate admissions committee review of completed Graduate Program applications within Slate.
Collaborate with graduate admissions counselors, Albers staff and all program directors, to move Albers Graduate program applications from incomplete to complete status.
Collaborate with the Assistant Dean of Graduate Programs, all Albers Graduate program directors, the Senior Graduate Recruitment Specialist and faculty regarding Albers Graduate program application review, applicant trends and requirements.

Qualifications

Bachelor's degree.
Two years previous experience with responsibility for program coordination and academic advising, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Strong computer skills including Word, Excel, Outlook, and PowerPoint.
Ability to multi-task. Excellent written and oral communication skills.
Ability to work with a diverse and mature student population and with the outside business community.
Transportation to off-campus events may be required.
All candidates must show a demonstrated commitment to diversity and the university's mission, vision, and values.

Preferred Qualifications

Master's degree in business, student development, or education and/or prior work experience in higher education.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: $54,500 - $57,500

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate's gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

Hybrid Eligible

This position may be eligible for a hybrid schedule after successful completion of an introductory work period of 3-6 months. This may mean that a hybrid eligible role will begin on-campus initially and then will transition to hybrid format following onboarding and training. Flexible work plans are subject to periodic review and may be changed or terminated at any time for any reason at the university's discretion.

To apply, please visit: https://seattleu.csod.com/ats/careersite/JobDetails.aspx?id=2640&site=2